Privacy Policy

This custom privacy policy template is tailored for a high school theatre magnet program operating as an independent 501(c)(3) organization and using Cheddar app. [1, 2]

Effective Date: October 5, 2026 
Organization: Richardson High School Theatre Collective Booster Club
Status: 501(c)(3) Non-Profit Organization [3, 4]

Thank you for supporting our High School Theatre Magnet Program. We are committed to protecting the privacy of our students, parents, volunteers, donors, and patrons. This Privacy Policy explains how we collect, use, and safeguard your personal information.

We collect information that you voluntarily provide to us when you interact with our program. This includes:

• Contact Information: Names, email addresses, phone numbers, and physical addresses provided when you join our booster club, register for events, or volunteer. [4]
• Student Program Information: Student names, grade levels, and audition details collected for production rosters and casting.
• Transaction and Donor Information: When you purchase tickets, buy merchandise, purchase playbill advertisements, or make a 501(c)(3) tax-deductible donation. [1, 4]

We use Cheddar App as our online platform to collect payments, donations, and form information. [1, 2]

• Payment Security: All financial transactions are processed securely through Cheddar Apps’s PCI-compliant platform. Our organization never sees or stores your full credit card or bank account information. [5, 6]
• Form Data: Information collected via custom fields on Cheddar Up (such as t-shirt sizes or student names) is stored securely and used solely for managing our program. [2]

Because we are a performing arts magnet program, we regularly photograph and video record rehearsals, performances, workshops, and events.

• These materials are used for playbills, archival purposes, promotional materials, and our official social media channels.
• In accordance with school district policies, we secure appropriate media release consent for participating students. [1, 4]

We use the collected information to:

• Manage show ticket sales, distribute digital tickets, and fulfill merchandise orders.
• Send production updates, event reminders, and newsletter communications.
• Issue tax-exempt receipt documentation for your 501(c)(3) donations.
• Coordinate student rehearsals, cast lists, and parent volunteer schedules. [1, 2, 4]

We value your privacy. We do not sell, rent, trade, or share your personal information with outside third-party marketing companies. Your data is shared only with:

• School Administrators/Faculty: As necessary to comply with school safety rules and educational oversight.
• Essential Service Providers: Trusted tools (like Cheddar Up) that help us run our operations, strictly for the purposes described in this policy. [1, 2]

As a high school program, we strictly adhere to children’s privacy regulations. We do not knowingly collect personal information directly from students under the age of 13 without parental or guardian consent. All student registrations and online payments must be completed by a parent or legal guardian.

We implement reasonable physical and digital security measures to protect your information. Access to data collected through our website and payment forms is restricted to authorized booster board members, committee chairs, and program directors who require it to fulfill their duties.

If you have any questions about this Privacy Policy or wish to update your contact preferences, please contact us